Where to paste the prompt
ChatGPT
Tap +, attach the photo, paste the prompt, send. Free plan: uploads and image reading are limited.
Tested on ChatGPT Plus: pending
Microsoft Copilot (free)
At copilot.microsoft.com press + → Add images or files, pick the photo (PNG or JPEG), paste the prompt.
Free: up to 20 files per chat, 50 MB each
Google Gemini (free)
At gemini.google.com click Add files → Upload files, pick the photo, paste the prompt.
Free: 10 files per prompt, rolling limits on chats with files
Claude (optional)
At claude.ai click + and attach the photo, paste the prompt.
Image upload on Free not yet confirmed
Menu names change often. Steps checked against vendor help pages Oct 24, 2026.
Office managers
Use the recorder your office already pays for (Teams or Meet). For in-room huddles, try Otter's free plan on a phone before you buy a Plaud.
Teams transcript + Copilot
- Good for
- Offices already on Microsoft 365
- Price
- Transcript: included with Teams. AI recap: Teams Premium or Copilot add-on (check current pricing)
- Strength
- Nothing new to buy if you already meet in Teams
- Watch out
- By default only organizers can download transcripts. Ask IT
Google Meet "Take notes for me"
- Good for
- Offices on Google Workspace
- Price
- Business Standard or higher (not Starter)
- Strength
- Notes land in Drive and on the Calendar event automatically
- Watch out
- The organizer's plan has to include it
Otter (phone app)
- Good for
- Testing in-room staff meetings
- Price
- Free: 300 min/mo. Pro from about $8/mo billed annually (check current pricing)
- Strength
- Free to try on a phone you already have
- Watch out
- Free plan stops at 30 min per conversation. HIPAA only on Enterprise
Plaud NotePin
- Good for
- Daily in-person meetings, no laptop
- Price
- $159 device, then 300 free min/mo. Pro $8.33/mo billed annually
- Strength
- Wearable, nothing on the table
- Watch out
- Hardware cost. Plaud says it's HIPAA compliant, but confirm a BAA before any patient audio
Solo business owners
Video calls from a laptop: Granola free (no bot). Phone and in-person: a Plaud Note. Already on Zoom Pro: use its built-in summary first.
Plaud Note / NotePin
- Good for
- Phone calls (Note) and showings or site visits (NotePin)
- Price
- $159 device, then 300 free min/mo. Pro $8.33/mo billed annually
- Strength
- Records phone and in-person calls with no laptop
- Watch out
- One more device to charge. Get consent on every call
Granola
- Good for
- Client video calls from a laptop
- Price
- Free (last 30 days of notes). Business $14/mo
- Strength
- No bot joins the call. Save the prompt as a Recipe
- Watch out
- The free plan hides notes older than 30 days, so file your recaps
Otter
- Good for
- One app for phone and video calls
- Price
- Free: 300 min/mo. Pro from about $8/mo billed annually (check current pricing)
- Strength
- Phone app plus a bot for Zoom, Teams and Meet
- Watch out
- Free stops at 30 min. A visible bot can feel heavy on client calls
Zoom built-in summary
- Good for
- You already pay for Zoom Pro
- Price
- Included in Pro (from $14.16/mo billed annually)
- Strength
- No extra app
- Watch out
- Only meetings you host on Zoom. Free gets 3 a month
Contractors
OAC on Teams: download the Teams transcript, no new tool needed. Field walks: a Plaud NotePin, if your company allows recording. Company-provided tools come first.
Teams transcript (+ Copilot)
- Good for
- OAC and coordination meetings already on Teams
- Price
- Transcript: included with Teams. AI recap: Teams Premium or Copilot add-on (check current pricing)
- Strength
- The record stays in your company's system
- Watch out
- The organizer controls downloads. Company policy decides
Plaud NotePin
- Good for
- Punch walks, foreman huddles, trailer meetings
- Price
- $159 device, then 300 free min/mo. Pro $8.33/mo billed annually
- Strength
- Wearable and hands-free, up to 20 h of recording
- Watch out
- Site noise. Get everyone's OK. Some crews will say no
Fireflies
- Good for
- Meetings spread across Zoom, Meet and Teams
- Price
- Pro $10/mo billed annually, $18 monthly
- Strength
- Joins any platform, exports DOCX
- Watch out
- The free plan can't download. A visible bot joins the call
Otter (phone app)
- Good for
- Trying it on one jobsite meeting
- Price
- Free: 300 min/mo
- Strength
- A free start
- Watch out
- The free plan stops at 30 min, too short for most OACs. Pro allows 90
US list prices checked Oct 25, 2026. They change often, so check current pricing before you buy. No affiliate links. BridgeThink isn't partnered with or paid by any of these companies.